Johnson County District Court go-live November 5
Efile in Johnson County
Attorney and nonattorney efiling
Register to efile
Efiling training and updates
Set up wallet to pay fees
Efiling rules
Kansas eCourt rules
Efiling support
Public access to case information
Expanded access to case information
Go-live plan
Go-live timeline
Filing court documents during go-live
Go-live impact on other courts
Johnson County District Court go-live November 5
The 10th Judicial District will transition to the Kansas eCourt case management system between October 31 and November 5. The change will affect some processes as early as October 26.
This one-county district, also known as Track 8 on the Kansas eCourt statewide rollout plan, will complete the eCourt case management system rollout. The court’s go-live also fulfills this portion of the Kansas Supreme Court eCourt plan to transform the way the state court system serves the people of Kansas.
Efile in Johnson County
Beginning November 5, electronic filing in Johnson County District Court will be through the Kansas Courts eFiling System. You will no longer file using the Justice Information Management System, or JIMS.
Before you can efile, you must register for an account, set up a TOGA wallet to pay fees, and complete training.
Attorney and nonattorney efiling
Attorneys and nonattorneys who will efile in Johnson County District Court on or after November 5 must register for an account in the Kansas Courts eFiling system. You will no longer use JIMS to efile.
If you are an attorney in good standing permitted to practice law under Supreme Court Rule 208(a), you must electronically file documents in cases before any state court.
If you are not an attorney, you may be eligible to electronically file if you fit criteria in Supreme Court Rule 122A.
Register to efile
You may register for a Kansas Courts eFiling system account at any time. However, we recommend you visit Register to eFile to learn what you need to know before you begin the process.
We also recommend you review the Requesting an Account video tutorial.
If you need help registering, email us at efilingadministrator@kscourts.org.
Efiling training and updates
The eFiling Training page has video tutorials to familiarize you with the Kansas Courts eFiling system and how it works. It also has a link to a live training webinar we cohost monthly with our efiling system provider. To accommodate extra demand leading up to Johnson County District Court’s go-live date, we've added several more live training webinars for you to choose from.
Aids that help you complete certain tasks in the efiling system are on our eFiling Updates and Documentation page. This is also where we post job aids when the efiling system is updated and processes change.
We also announce updates by email to efilers through the efiling system.
Set up wallet to pay fees
To pay filing fees to courts operating on the Kansas eCourt case management system, you must set up a TOGA wallet account under your user profile in the Kansas Courts eFiling system.
The job aid Create a Toga Wallet Account describes what you need to do to set up your wallet account.
The video tutorial Establishing a TOGA Wallet Account will walk you through the process.
Efiling rules
All Kansas-licensed attorneys permitted to practice law under Supreme Court Rule 206 must electronically file in all case types in all state courts.
Rules that govern electronic filing are on the eFiling Rules webpage.
Kansas eCourt rules
Supreme Court Rules 20–25 are known as the Kansas eCourt rules and they can be found on the Search Rules page.
Unless otherwise indicated, Supreme Court Rules 20–25 apply to courts as they are brought onto the Kansas eCourt case management system.
The rules require the filer to correctly designate the case and document type. They also require the filer to indicate if the document complies with Rule 24 protecting personally identifiable information or if it is filed under seal.
These rules are necessary to protect individuals' personally identifiable information. Most public court records are made available through the public access portal as part of the Kansas eCourt case management system.
Efiling support
Telephone and email support for electronic filers is available:
8 a.m. to 6 p.m. CT
Monday through Friday, excluding federal holidays
1-844-892-3721
kansassupport@tybera.com
Public access to case information
As Kansas courts move to the Kansas eCourt case management system, their public records become available through the Kansas District Court Public Access Portal.
Johnson County District Court case information will be searchable through the portal starting November 5.
Public records are both case data and case documents. What will be available through the portal is described in Supreme Court Rule 22.
The Search District Court Records webpage describes how to search the public access portal and what information is and is not available. It also links to another page that lists the date a court joined the Kansas eCourt case management system.
Public records not available through the public access portal are available at the courthouse using a courthouse terminal. Sealed cases and sealed records are not public and are not available through either the public portal or the courthouse terminal.
Expanded access to case information
Supreme Court Rule 25 allows certain justice partners to have expanded access to information in the Kansas eCourt case management system. There are two types of expanded access—external justice partner and attorney.
Expanded access is comparable to access using a courthouse terminal, but it is available remotely through the public access portal.
Attorney access
Kansas attorneys in good standing may request expanded access to information in the Kansas eCourt case management system. Access is through the Kansas District Court Public Access Portal.
External justice partner access
Justice partners accustomed to accessing case information from JIMS may be eligible for expanded access through the Kansas District Court Public Access Portal. External justice partners may also request expanded access.
Supreme Court Rule 25 lists justice partner roles approved for expanded access. The list includes:
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law enforcement
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court trustee
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community corrections
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juvenile intake and assessment
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Department for Children and Families and its foster care grantee
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Court Appointed Special Advocate program
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citizen review board
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domestic violence victim advocates
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district court research attorneys and legal interns
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child in need of care appointed panel attorney
Go-live plan
When Johnson County District Court makes its transition from JIMS to the Kansas eCourt case management system, it will follow a cutover plan like plans used for all other courts in Kansas. The only difference is the starting point.
To prepare for differences, the project management team has been in Johnson County District Court every week for the past two years preparing for this change. Preparation covers the court, county offices that interact with the court, and justice system partners.
For the most part, change will be to how attorneys and eligible justice system partners file documents electronically and how attorneys and other justice system partners access case information online.
Go-live timeline
When a court transitions from its old case management system to the Kansas eCourt case management system, there is a brief span between the two systems where the court must stop taking electronic filings and electronic payments.
The timeline for the Johnson County District Court transition from JIMS to the Kansas eCourt case management system will be recorded in a Supreme Court administrative order. The order will be available on the Search Orders webpage ahead of the transition.
In the meantime, the timeline is generally described as follows:
Saturday, October 26
At noon CT, Johnson County District Court will stop taking electronic payments and electronic filings.
Monday, October 28, through Friday, November 1
The court is open, operating, and accepting paper filings. The court will accept payments made by cash or paper check.
Visitors to the court's self-help center will not be able to use courthouse terminals to search cases.
Monday, November 4
The Johnson County District Court clerk office and self-help center are closed to the public. Electronic filing and electronic payments are still turned off.
Tuesday, November 5
At 8 a.m. CT, Johnson County District Court is fully operating on the eCourt case management system. Electronic filing and electronic payments resume. Clerk office and self-help center reopen.
Filing court documents during go-live
We recommend that court filers plan around the go-live schedule.
If a filing is due between October 28 and November 5, we recommend you file it early, even though the court will accept paper filings during part of this time.
We make this recommendation to ease pressure on the court. Paper filings made between October 28 and November 1 must be entered into the case management system before November 5.
Go-live impact on other courts
There will be minimal impact to district courts in all other 104 counties when data from Johnson County District Court is added to the Kansas eCourt case management system.
From 5 p.m. CT Friday, November 1, to 12:01 a.m. Monday, November 4, the Kansas eCourt case management system will be offline for all courts. Courts will not accept electronic filings or electronic payments.
During this time, the Kansas District Court Public Access Portal will not be able to retrieve case data from the case management system.
Questions
info@kscourts.org